Company Billed Statements (CBS) - Requirement for bank account information (2024)

@JulianZ1Hello there. I wouldn't say this is a CBS requirement. Your company is using our Expense Pay service. This is for reimbursing users for any out of pocket expenses they might enter. When Expense Pay is turned on, SAP Concur will usually activate a couple of audit rules that will require users to enter bank account information. That is what is causing this message to appear for your users. So, if those employees with P-Cards will never have an out of pocket expense, then you could adjust the conditions of the audit rule to exclude all of these users. If there is a chance these employees will have some out of pocket expenses at some point, then they will have to have the bank info entered. If you were just to deactivate these audit rules, you would then run into reimbursem*nt issues for any employee that has out of pocket expenses that didn't enter their bank info. They wouldn't receive any reimbursem*nt for these expenses because the system wouldn't know where to send the direct deposit.

There is a third alternative...if these employees might have an out of pocket expense at some point and you don't want to have them enter bank info because it will be rare occasions for them to have out of pocket expenses, then you could set up a batch for these users that doesn't use Expense Pay as the reimbursem*nt method. You would also have to create and Expense group specific for this group of employees. In fact, the Expense group would need to be set up first, all the employees with the P-Card that will never have T&E expenses assigned to this group. Then when setting up the Batch, you choose a reimbursem*nt method that is not Expense Pay and make this method available for this new Expense Group only. Likely, you would need SAP Concur to do this, as Group creation is not a permission we grant to customers if they haven't completed the Advanced Configuration training class.

I hope this all makes sense. If you want to just exclude the P-Card users from the audit rule, you would need to probably create a custom field that is used for the P-Card users only, something like P-Card User? that would appear on the employee profile screen. It could simply be a checkbox. That way in the audit rule the condition could be set to Employee>P-Card User? Equals No. That way the rule would apply to only the users who do not have this new field of P-Card User? checked.